You are cordially invited to.
2025!
We know it's been such a long time since we last saw our friends and family, thus we are pleased as punch to announce the upcoming event this November 21st - 23rd 2025.
This event is a Live Action Roleplay event, This LARP aims to bring people together for wholesome fun, strong roleplay and a tight aesthetic focus.
Join one of four hobbit families as they come together for the turning of the season from spring to summer!
Follow all their quirky traditions, play good-natured pranks with friends, play party games in the tournament, partake in baking, brewing & crafting showcases, and enjoy leisure time by playing music, napping outdoors or taking tea!
THE SITE
We are thrilled to announce the venue for Hobbits Hoedown 2025 will be held:
Britannia Park
210 Britannia Creek Road
Wesburn 3799
What is Britannia Park?
We are extremely honoured to be hosted by Girl Guides Victoria at their site of 80 years - Britannia Park.
The site features three main dormitories, two beautifully heritage listed and one rustic log dorm, well kept campground, natural amphitheatre, wooden gazebo on intended party field, plenty of shade and trees, soft grass and garden space, dance hall with exposed beams and a separate showcase hall, outdoor chapel space, fire rings
"Girl Guides Victoria believes in empowering girls and young women to discover their potential and make a positive impact in their world. As part of Girl Guides Australia and the World Association of Girl Guides and Girl Scouts (WAGGGS), we are connected to a global network of over 10 million girls and young women. This connection enriches our programs, allowing us to share ideas and experiences that ignite passion and purpose in every girl. Girl Guides Victoria is powered by the passion and commitment of our volunteers. Their commitment and energy fuels our mission, creating a nurturing environment where girls can explore their interests, build lifelong friendships, and develop the leadership skills needed to navigate life’s challenges."
An important note:
In the event of an extreme or catastrophic fire day rating, please note that the site legally cannot host our event and for the safety of all involved, the event will be rescheduled to a new date. If this occurs, tickets will be valid for the rescheduled event but we cannot refund tickets.
DORMITORIES
Britannia Park features three main dormitory style accommodations along with camping grounds. This year we've allowed for the option to select a preferred cabin for those purchasing tickets in the first ticket sale round. This will be between the Broadhurst Lodge and the Guide House leaving the Brownie Cottage for those requiring extra accessibility considerations.
BROADHURST LODGE
Broadhurst Lodge will be one of two cabins available to pre-select a space in during the first round of ticket sales. Its the largest accommodating of the three available cabins.
Seven bedrooms,
x 3 with two bunks and a single bed (sleeps 5)
x 3 with one bunk and one bed (sleeps 3)
x 1 with three bunks (sleeps 6)
Bathroom one:
x 3 showers
x 2 toilets
Bathroom two:
x1 toilet
x 1 shower
Rear Bathroom:
x 1 toilet
x 1 walk-in shower
There is a communal living space, fully equipped kitchen with a fridge, stove, oven and microwave as well as a laundry also available. Fridge space will likely be required for showcase items (please contact us if you require space for non showcase items so we can allocate accordingly).
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GUIDE HOUSE
BROWNIE COTTAGE
Guide House is the second of the two cabins available to pre-select a space in during the first round of ticket sales.
Six bedrooms,
x 2 with four bunks (sleeps 8)
x 1 with three bunks (sleeps 6)
x 3 with two single beds (sleeps 2)
Internal Bathroom:
x 1 showers
x 1 bath
x 1 toilet
Separate Bathroom:
x 3 toilets
x 3 showers
There is a communal living space, fully equipped kitchen with a fridge, stove and oven. Fridge space will likely be required for showcase items (please contact us if you require space for non showcase items so we can allocate accordingly).
Brownie Cottage will not be available for pre-selecting in the initial ticket sale, this is due to it being reserved for hobbit helpers and ticket holders requiring a ramp/minimal stairs.
If you feel you require this space please contact us via email.
Five bedrooms,
x 2 with two single beds (sleeps 2)
x 1 with three single beds (sleeps 3)
x 1 with three bunks (sleeps 6)
x 1 with two bunks and three single beds (sleeps 7)
Internal Bathroom:
x 1 bath
x 1 toilet
External Bathroom:
x3 toilets
x3 showers
There is a communal living area, dining area, separate toilet and shower area as well as a ramp access to the cottage. Brownie Cottage also has its own vehicle access for those requiring minimal walking when transporting items to their cabin.
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CAMPING GROUNDS
There is one campsite, with multiple unisex bathroom facilities located along the edge of the lawn areas. Upon sign in, you'll be allocated your plot to set up - the location of this within the campsite will depend on the capacity and type of tent you specified at the point of purchase.
When purchasing a ticket, you must provide the details of the size and type of tent you will be camping with (if you are unsure, that's okay! Just leave a note and we can follow you up prior to the event for our own records).
If you are sharing with another attendee, please let us know by the week prior so we can map our campsite accurately for smoother bump in.
EVENT SCHEDULE
We've now finalised the event schedule with the times and area of each activity & meal time.
This schedule may be amended on site due to unexpected rain or heat.
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PROVIDED MEALS & CATERING
Ticket pricing includes catering from Friday evening through until Sunday. You only need to bring extra food if its for Friday afternoon (before dinner) or if you are partaking in the in- character food showcases.
CATERED MEALS & FOOD SHOWCASE SCHEDULE:
FRIDAY:
Dinner
SATURDAY:
Hot breakfast
Food showcase
Light lunch
Food showcase
Dinner
SUNDAY:
Hot breakfast
Players MUST give their dietary requirements and allergies when they purchase a ticket. If you have a severe allergy it is crucial that you alert us in the ticketing and sign in process and bring any potentially required medication with you to the event.
There will be an epi-pen on site for emergencies but players aware of allergies requiring one must also carry their own.
FOOD SHOWCASES
Food showcases are scheduled two times over the weekend, these are all in-character. Characters will partake in a country-fair style food showcase where they present a dish they believe will win them the family prize ribbon. All players line up to grab a plate and try a sample of each entry and discuss their favourites. It is not mandatory to enter the food showcase but it is encouraged.
What is a family prize ribbon you may ask? Each of the four families will have two judges that will give out ribbons for their favourite entry - this means there are eight ribbons that can be won at each showcase!
While there are ribbons awarded, it is important to iterate that this event is not intended to be competitive as each family judge may present a ribbon for different reasons. For example; a Higgleby may present a ribbon to the cheekiest of entries (eg. a cheesecake dessert that is cleverly disguised as sausages and mashed potato) while a Bluffwater judge may present a ribbon to the most complicated creation! Enter only what you feel your character would contribute to such an occasion.
Upon signing in your item will be handed over to kitchen helpers and you'll be asked to present a pre-filled (or fill out a) showcase entry form - this is out of character and required for all showcase entries to make sure we are able to correctly label for those with allergies.
While there are facilities in each dormitory cabin available for prep use (oven, stove, microwave) we do encourage players to select recipes with minimal prep requirements as not to miss out on game-play. Please consider anything requiring more than plating up will be your own responsibility on the day and you'll be called upon to do so prior to the showcase number you've been allocated!
PLEASE NOTE: Any gluten-free flours or dairy alternatives must have the ingredients listed (Eg. rice flour / soy flour) as they may contain allergens
CRAFT SHOWCASE
No longer just for quiet admiration, our heirloom exhibition is this year reintroduced as the Craft Showcase. Inviting all hobbits to gather and celebrate the tinkers, carvers, weavers, knitters and makers of all marvellous things in a scheduled craft showcase where their finest creations are presented.
There will be eight ribbon awards for this showcase, lovingly awarded by two designated judges from each family. But take heed - what wins a ribbon from a Bluffwater judge, who loves fine detail and intricacy, might not win the heart of a Higgleby, who delights in the absurd and mischievous! Each family has its own virtues so you never know what might tickle their fancy.
How to participate:
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Items must have been created by the person (or really, "the character") submitting. Items that qualify could be a widdled spoon, a handmade doily or even a beautifully embroidered pocket. This event is to celebrate the handmade, we trust entrants will respect the efforts of other players. Prank submissions are also welcome, so long as they are hand made and thematic.
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All craft entries must be handed in either at sign-in or delivered to the mess hall on Sunday (after breakfast) within reasonable time before the craft showcase.
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Each item must be handed in with a label or plaque clearly showing your full character name - so we know which hobbit to applaud and hand out ribbons to!
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Dont forget to collect your item before the end of the event or they may be claimed by the far away land of op shoppe instead (items won't be donated before at least 3 emails about lost property - we promise).
SHOW AND TALE
Do you have a tale that must be told? a song to sing? a puppet to perform? or maybe you've got a dramatic re-enactment of that time you got stuck in your pantry for three hours? The Show and Tale is the perfect moment for you to stand tall (or proudly short) in front of your fellow families and share something delightful!
How to participate:
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Sign up at sign in - but don't dawdle! there are only 30 performance slots available and they fill up very quickly!
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Solo entries must keep it under 90 seconds - short and sweet!
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Group entries must keep their performance under three minutes max - but no more or the vaudeville hook comes out.
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PRE-GAME EVENTS
Emails will be sent to ticket holders via our ticketing platform with pre-event workshop details. If you aren't receiving these and should be - make sure to reach out to us via our contact form to correct this for you! We also create Facebook events for each workshop as they come up as well.
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TICKETS & PRICING
The 2025 Hobbits Hoedown sold out in wicked fast time. Fortunately, we have created a waitlist for those keen to grab a ticket should anyone need to cancel unexpectedly. If you're not on the waitlist - we cannot send you potential ticket purchase links that may pop up down the line. Please note, this is the only valid ticketing and reselling platform we use. Tickets cannot be purchased elsewhere, please notify organisers of any external attempts to resell tickets.
DORMITORY TICKETS:
Tickets purchased during the first wave will allow for preference of cabin (subject to availability). You must bring your own bedding and pillow - this ticket secures you a bunk with a mattress.
CAMPING TICKETS:
You'll be asked for the meterage of your tent at the point of purchase in order for our operational team to designate a space to you. Due to the ticket price being made up to cover site location, decorations and catered food - we cannot reduce this cost if you do choose to share a tent.
CHILDREN:
Under 12 tickets for dormitories are capped, should your little one not require their own bunk this can be accommodated, though it is crucial to contact us via email should this occur as to allow for event capacity.
While children are welcome at the event - they are the responsibility of the parent/guardian throughout its duration and must be supervised.
FIRST AID
First aid kits will be in various locations at the site and will be indicated to during sign in and the pre-game brief. A designated First Aid Officer will be on site at all times to distribute emergency care if required.